Executive Assistant Screening Interview Template

What level of executive have you supported, and how many people were you assisting simultaneously?

What this assesses: Gauges seniority of experience and capacity for multi-stakeholder support.

Describe how you manage and prioritize a complex calendar with frequent changes.

What this assesses: Tests organizational skills and ability to handle dynamic scheduling.

Tell me about a time you had to handle a sensitive or confidential situation. How did you approach it?

What this assesses: Assesses discretion and judgment with confidential information.

How do you handle a situation where two executives need your attention urgently at the same time?

What this assesses: Evaluates prioritization skills and composure under pressure.

Describe your experience coordinating travel, events, or large meetings. What was the most complex arrangement you managed?

What this assesses: Tests logistical planning ability and attention to detail.

What tools and systems do you use to stay organized and ensure nothing falls through the cracks?

What this assesses: Reveals organizational systems and proactive approach to task management.

How do you anticipate the needs of the executive you support? Give a specific example.

What this assesses: Assesses proactive thinking and ability to operate with minimal direction.